field_job_employment_type

job_industry

field_job_occupational_field_parents_all

field_job_experience

job_organization_name

Responsibilities: 1. Operational Leadership. Oversee all office operations, including the development, implementation and application of policies, procedures, and programs. Provide leadership and guidance for grants management and serve as university liaison with the federal government, state government, State University Board Office, and other agencies. Interpret federal and state regulations and to apprise top administrators of timely changes. 2. Grant Administration. Serve, by virtue of position on the WSU Human Subjects Committee and the Institutional Animal Care and Use Committee (IACUC). Represent the university in meetings and written communications with federal and state offices, corporations, foundations, individuals and special public funding agencies. Develop and prepare grant proposals in accordance with appropriate regulations and guidelines. Ensure terms of funded grants are met regarding reporting requirements and post-grant follow up. 3. Educate and Advise. Educate and provide authoritative advice to faculty and staff member as to funding sources and their application procedures and regulations; to assist faculty in the preparation of proposals; to coordinate and participate in the internal, institutional grant proposal approval process; and to work to obtain and maintain approval for the university to receive federal funding. 4. Fiscal Oversight. Identify funding sources and develop and maintain positive relations with funding sources. Negotiate federal and state grant budget allocations with appropriate agencies so that full funding is ensured. Negotiate proposal indirect cost rates with government agencies. Coordinate fund transactions with the Budget Director. 5. Perform other duties as assigned to ensure the smooth functioning of the department and maintain the reputation of Winona State University. Including but not limited to participating on committees and work groups and participating in professional development opportunities. This position works with and helps coordinate university committees, including The Institutional Research Board (IRB) and the Institutional Animal Care and Use Committee (IACUC). Minimum Qualifications: • Master’s Degree • One (1) year of experience in seeking, acquiring, and/or administering educational grants. &nbsp;Preferred Qualifications: • Ability to proactively initiate and build positive relationships with diverse populations. • Experience with technical software systems that support grant and research administration such as Workday and IRBNet, or related systems • Experience developing, conducting, and/or reviewing research protocol • Knowledge and skills with data analysis and research methods

Winona State University

Director of Grants and Sponsored Projects

30-Oct-2024<h4>Director of Technology Communication &amp; UX Strategy</h4>Harvard Medical School 67286BRPosition DescriptionHarvard Medical School is seeking a Director of Technology Communication &amp; UX Strategy responsible for creating standards and overseeing strategies which ensure HMS students, faculty, and staff have a seamless and predictable way to access IT resources, assistance, just-in-time information, and learning modules. This role acts as the customer advocate and voice for improvements in technologies and IT processes across IT and sets the bar for how a service is delivered and communicated to the HMS community. The role will improve availability and user awareness of round-the-clock self-service resources, training, and information to minimize wait times for support.The Director of Technology Communication &amp; UX Strategy will create a vision and strategy for optimizing a user’s experiences, and improvements of existing experiences to enhance user engagement in various areas, including web, mobile, desktop, hardware interfaces, physical environments, and person-to-person interactions. They will drive requirements gathering, execution, and completion of enterprise-wide projects. The Director will serve as the lead service owner for the IT user experience at HMS. They will partner with peers in IT leadership to set the direction for internal operational improvements and drive the gathering and analysis of user data.&nbsp;Reporting to the Associate CIO, Strategic Service Delivery and Design, the Director will be responsible for:<ul><li>Staff Management and Leadership: Responsible for strategic oversight and daily management of HMS IT organizational communications, UX, and web teams, ensuring alignment with IT goals and smooth project execution. Leads goal-setting, team development, and manages workloads to ensure cohesive delivery of critical IT services and initiatives.</li><li>Strategic Leadership: Leads the development and execution of IT communication and UX strategies, driving long-term engagement goals for HMS IT. Partners with senior leadership to shape transformative IT projects that support institutional objectives.</li><li>Technical Leadership: Serves as the technical lead for IT communications, overseeing systems integration, UX/UI design, and digital tools like CMS platforms. Guides web development teams and ensures technical execution of communication and user experience initiatives.</li><li>Cross-Organizational Leadership: Acts as a cross-functional leader, aligning IT communications with broader organizational goals and fostering collaboration across teams in HMS IT. Represents HMS IT in university-wide initiatives, ensuring seamless, data-driven improvements in service communications.</li></ul>Core Duties:<ul><li>Develops and maintains UX standards and guidelines for HMS IT uniformly across all system applications as a mechanism to transform the customer user experience in partnership with HUIT technical standards.</li><li>Designs and implements training standards, programs and materials to educate the HMS community on IT systems, tools, and best practices.</li><li>Serves as UX subject matter expert by educating all IT stakeholders around the topic of improving the “front end” customer experience and the importance of making it as seamless as possible; Leads change management efforts related to UX initiatives.</li><li>Develops and executes the methodology for reporting UX goals and investments by establishing data driven analytics/key metrics which will help anticipate future needs.</li><li>Designs and facilitates collaborative UX training/workshops and suggests it to the development teams, marketing user experience as a guiding principle across IT.</li><li>Partners with distributed IT members in HPC, HSDM, and Wyss to implement UX best practices that may be adopted by the broader community.</li><li>Discovers and document product requirements, identifying data integrations and user interactions between systems.</li><li>Partners with ITSM leadership to ensure knowledge, release, incident, and Major Incident processes are appropriately supported.&nbsp;</li></ul>Basic Qualifications<ul><li>Minimum of 7 years’ post-secondary education or relevant work experience</li><li>Supervisory experience</li></ul>Additional Qualifications and Skills<ul><li>Minimum three years demonstrated highly specialized knowledge of a specific technology</li><li>Knowledge of information technology applications, processes, software, and equipment</li><li>Demonstrated team performance skills, service mindset approach, and the ability to act as a trusted advisor</li><li>Solid verbal/written communication skills</li><li>Knowledge of system integration across all IT platforms</li><li>Ability to conduct needs assessments and user research</li><li>Problem solving skills while optimizing data and systems for best possible outcomes</li><li>Track record of successful user research experience</li></ul>Certificates and Licenses<ul><li>Completion of Harvard IT Academy specified foundational courses (or external equivalent) preferred</li></ul>Additional Information The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines. Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding. The Harvard Medical School is not able to provide visa sponsorship for this position. Not ready to apply? Join our talent community to keep in touch and learn about future opportunities! (<a href="https://www.gem.com" target="_blank">https://www.gem.com</a> ?formID=16341e35-cbc6-4904-88a3-09b35763307e)Work Format DetailsThis is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include: <ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li> Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li> Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li> Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionInformation Technology Department Office LocationUSA - MA - Boston Job CodeI1659M IT User Experience Mgt V Work FormatHybrid (partially on-site, partially remote) Sub-Unit------------ Salary Grade059DepartmentInformation TechnologyUnion00 - Non Union, Exempt or Temporary Time StatusFull-time Pre-Employment ScreeningIdentity Commitment to Equity, Diversity, Inclusion, and BelongingWe are committed to cultivating an&nbsp;inclusive workplace culture of faculty, staff, and students with diverse backgrounds, styles, abilities, and motivations. We appreciate and leverage the capabilities, insights, and ideas of all individuals. Harvard Medical School Mission and Community Values&nbsp;&nbsp;&nbsp; <a href="https://hms.harvard.edu/about-hms/campus-culture/mission-community-values-diversity-statement" target="_blank">https://hms.harvard.edu/about-hms/campus-culture/mission-community-valu…</a>EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-DK1

Harvard University FAS Human Resources

Director of Technology Communication & UX Strategy

Position Title: Administrative Assistant I – Workforce Equity Initiative (WEI) Department: Workforce Development (WOD) Division: Workforce Development (WOD) Employee Status: Full-time (Grant Funded through June 30, 2025 with possibility of renewal) Type: Support Staff Association (SSA-Union) Salary: ($17.80 hourly) Grade: 6 FLSA: Non-exempt __________________________________________________________________________ Reporting Relationships Reports to: Workforce Equity Initiative Program Director Supervision Exercised: Supervision may be exercised over student workers. Job Summary: Under limited supervision, the Administrative Assistant provides essential clerical support, reception services, and data management for the department. This role includes overseeing daily office operations, managing student workers, and coordinating schedules. The Administrative Assistant must exercise sound judgment in handling routine and non-routine tasks while maintaining confidentiality and discretion. Exceptional customer service is critical in interactions with students, faculty, staff, and external parties. Essential Duties and Responsibilities: The following duties are key responsibilities of the role. Additional related duties may be assigned as needed. General Office Duties: 1. Organize and distribute mail daily, weekly, and monthly. 2. Handle incoming calls, provide information, direct inquiries, and take messages. 3. Check and respond promptly to all RVC-WEI related emails. 4. Manage intake for students visiting the office, guiding them through initial steps and reviewing new applications for eligibility and grant compliance. 5. Maintain up-to-date and well-organized student files and storage systems, ensuring that all documentation is accurate. 6. Distribute necessary resources to students and update the tracking file for submission. 7. Process requests for completion and employment stipends, ensuring timely submissions. 8. Contact students who have completed the program to verify employment status and update records. 9. Keep application and enrollment logs current with the latest information. 10. Organize and prepare documents requiring Director approval. 11. Review and place orders for office and departmental supplies as needed. 12. Backup and organize files for completed, dropped, and employed students. 13. Ensure that student lockers at the satellite locations are stocked and organized. 14. Organize and process departmental orders for supplies and materials. 15. Organize student orientations, send out emails, and follow up on attendance. 16. Begin preparations for graduation and career fairs, coordinating with relevant parties. 17. Coordinate the supervisor’s schedule, making appointments and organizing meetings. 18. Compile, prepare, and revise materials such as correspondence, reports, statistical tables, addresses, and forms from rough drafts or previous versions. 19. Proofread documents for errors and make necessary corrections. 20. Maintain accurate knowledge of resources to respond to internal and external customer inquiries. 21. Operate and perform minor maintenance on office equipment such as photocopying and fax machines. 22. Maintain a tickler file and organize, file, code, and arrange documents according to guidelines. 23. Attend meetings as needed, taking notes and minutes as required. 24. Utilize the internet for research and communication purposes. 25. Organize and maintain systems for backup and storage of files. 26. Arrange and coordinate travel schedules and reservations. 27. Regular attendance is expected. 28. Using tact and courtesy, establish and maintain effective relationships with individuals contacted during the course of work. Qualifications: To perform this job successfully, an individual must meet the following requirements. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Minimum Qualifications: · High School Diploma or Equivalent required. College or technical school coursework preferred, or three to six months of related experience/training, or an equivalent combination of education and experience. · Strong ability to read, comprehend, and follow instructions, correspondence, and memos. · Proficiency in writing correspondence and effectively presenting information in one-on-one and small group situations. · Competence in basic arithmetic, including the ability to add, subtract, multiply, and divide using whole numbers, fractions, and decimals. · Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form, and to solve problems involving several concrete variables in standardized situations. · Proficiency in Windows, Microsoft Word, Excel, and database entry. · Ability to learn and use the College’s administrative software system as appropriate to the position. Work Environment While performing the duties of this job, the employee regularly works in an office setting. Physical Demands Physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job: While performing the duties of this job, the employee is regularly required to use hands and fingers to handle, feel, or operate objects, tools or controls, and reach with hands and arms. The employee is frequently required to stand, talk and hear.

Rock Valley College

Administrative Assistant I - Workforce Equity Initiative (WEI)

Holyoke Community College invites adjunct applications to teach introductory foundation courses in communication, mass communication, and/or public speaking for the Communication, Media, and Theater Arts department. &nbsp;Our primary need is for faculty with on-campus availability, either day or evening.&nbsp;Under the direction of the Academic Department Chair and/or Department Dean.Adjunct faculty provide a quality learning experience for Holyoke Community College students on a semester basis. Adjunct faculty reports to a dean and performs instruction-related duties and responsibilities in a timely manner and in accordance with the mission, policies and procedures of the college. The relationship of the adjunct faculty member to the student is one of teacher and facilitator of learning.<ul><li>The adjunct faculty member will distribute and review the course syllabus during the first, class meeting. The adjunct faculty shall forward the dean no later than the end of the first (1st&nbsp;) week of classes in each session a course syllabus.</li><li>The adjunct faculty member will utilize active learning methods and use a variety of instructional strategies designed to assist the learner in meeting the objectives of the course. Such activities can include, but are not limited to: &nbsp;a.) Cooperative learning. &nbsp;b.) Experiential learning, c.) Writing for learning and/or Critical thinking initiatives.</li><li>The adjunct faculty member will arrange for the acquisition and preparation of appropriate materials and equipment in a timely manner necessary to meet course objectives in collaboration with the area dean.</li><li>The adjunct faculty member will be prompt and accurate in the recording and reporting of student data including assessment of student performance; including final grade reports.</li><li>The adjunct faculty member will be supportive of students' learning goals by: a.) Focusing on student learning outcomes b.) Responding to the needs and abilities of the students c.) Becoming familiar with academic and social support.</li><li>The adjunct faculty member will make&nbsp;reasonable provisions to accommodate individual differences.</li><li>The adjunct faculty member will maintain the academic integrity of the college.</li><li>The adjunct faculty member will be available to assist students in achieving their learning goals.</li><li>The adjunct faculty member will be aware of and recommend campus services to students as needed. These include library services, the library home page on the College site, financial aid, counseling, supplemental instruction, etc.</li><li>The adjunct faculty member is expected to attend all scheduled classes. If it is necessary for the adjunct faculty member to miss a class, they will follow appropriate procedures by notifying the supervisor or the supervisor's designee and is responsible by providing an alternate assignment.</li></ul>REQUIRED: Master’s degree in Communication or closely related field; experience teaching in higher education; excellent oral and written communication skills; team player; ability to work effectively with a diverse faculty, staff &amp; student body.Adjunct Faculty - MCCC Unit Position COMPENSATION: Continuing Education scale salary; no benefitsFUNDING SOURCE:&nbsp; TrustStart Date:&nbsp; January, 2025- All candidates must have legal authorization to work in the United States. HCC is not sponsoring H1B Visa.&nbsp; &nbsp;- Pre-Employment Background check, including Criminal History will be conducted for all positions.

Holyoke Community College

Adjunct Faculty - Communication, Media & Theater Arts

Job Title Student: Accounting - Intern Requisition Number SE04081 Department Name 3J5SE: Student Employment Work Location Lexington, KY On Campus/Off Campus Off Campus Salary Range $12.50-$15 Type of Position Student Position Time Status Part-Time Preferred Education/Experience Google Workspace QuickBooks Online Excellent verbal and communication skills Able to work independently and as part of a team Hours per Week 16 Job Summary You must be a current UK student to apply to this position. This position is located off-campus with a local Lexington employer and is not affiliated with UK. You will assist our accounting department during tax season with various tasks and will gain hands-on experience in financial reports, accounting software, and basic accounting processes. You will be assisting the accountants basic accounting activities and month end closing procedures Skills / Knowledge / Abilities Basic financial accounting principles Attention to details Deadline to Apply 11/30/2024 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen. Anticipated Start Date 01/13/2025

University of Kentucky

Student: Accounting - Intern

Job Title Marketing/Promotion Specialist Senior Requisition Number RE47956 Working Title Communications and Marketing Specialist Department Name 81500:Dietetics and Human Nutrition Work Location Lexington, KY Grade Level 43 Salary Range $19.18-30.68/hour Type of Position Staff Position Time Status Full-Time Required Education BA Click here for more information about equivalencies: <a href="https://hr.uky.edu/employment/working-uk/equivalencies" target="_blank">https://hr.uky.edu/employment/working-uk/equivalencies</a> Required Related Experience 1 yr Required License/Registration/Certification None Physical Requirements Extended periods of sitting and standing. Shift Primarily days (Typically Monday-Friday, 8:00am-5:00pm, hours may vary due to business needs). Job Summary The Martin-Gatton College of Agriculture, Food and Environment: Department of Dietetics and Human Nutrition is currently seeking a Marketing and Outreach Specialist to promote and coordinate activities for the Food as Health Alliance. The Alliance brings together departments, centers, colleges, and key stakeholders across the Commonwealth to bring together clinical and community research to address food insecurity and diet-related chronic disease. This position is responsible for developing and maintaining digital media for programs/projects, as well as planning and organizing educational programming and networking events. Successful candidates will: <ul><li>be detail-oriented</li><li>exhibit maturity and good judgment</li><li>have experience with web design and social media management</li><li>possess strong interpersonal and organizational skills</li><li>display the ability to prioritize</li><li>have excellent verbal and written communication skills</li><li>have the capacity to work independently and with flexibility</li><li>have content knowledge of connecting nutrition, agriculture, and health</li></ul> The Martin Gatton College of Agriculture, Food and Environment is an inclusive and welcoming workplace that offers a variety of employee enhancement initiatives, such as a formal mentoring program and a staff professional development fund. To find out more about MG-CAFE and how the college supports the mission of this being the University of, for, and with Kentucky, click here. Skills / Knowledge / Abilities Strong interpersonal, organizational, time management, and writing skills. Proficiency with MS Windows as well as Mac operating systems. Proficiency MS Word, Excel, PowerPoint, Adobe Illustrator Does this position have supervisory responsibilities? No Preferred Education/Experience Excellent skills in website development, marketing, prioritizing resources, oral and written communication, confidentiality, attention to detail and technology application. Demonstrated creativity and ability to drive community engagement across various social media platforms . Knowledge of diet-sensitive disease outcomes and nutritional interventions. Deadline to Apply 11/13/2024 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Marketing/Promotion Specialist Senior

Job Title Administrative Services Assistant Requisition Number RE47949 Working Title Survivorship Administrative Services Assistant Department Name 7H025:CANCER CENTER-CORE SUPPORT Work Location Lexington, KY Grade Level 42 Salary Range $17.41-27.87/hour Type of Position Staff Position Time Status Full-Time Required Education AA Click here for more information about equivalencies: <a href="https://hr.uky.edu/employment/working-uk/equivalencies" target="_blank">https://hr.uky.edu/employment/working-uk/equivalencies</a> Required Related Experience 4 yrs Required License/Registration/Certification None Physical Requirements Sitting for long periods of time, walking long distances, manage office supplies, repetitive motion. Shift Monday – Friday (40 hrs/wk). Job Summary The Markey Cancer Center is currently hiring an Administrative Services Assistant to support a new Survivorship Research Initiative. This position serves as the front-line interface for the Markey Cancer Center’s Director of Survivorship Research. Duties include but are not limited to: providing clerical, logistical, and administrative support for the leadership team; managing communications; planning and managing Survivorship Research Initiative meetings, projects, and events; liaising with internal and external collaborators; and providing research administration support for survivorship investigators (e.g., issuing and managing participant payments, supporting research activities). In addition to being detail-oriented, the successful candidate will exhibit maturity, customer service, and good judgment and have proficiency with MS Outlook, Word, and Excel; strong interpersonal skills; the ability to prioritize; excellent verbal and written communication skills; and the capacity to work independently and with flexibility. Experience with Concur and procards and/or research coordination preferred. This position is eligible for a hybrid work arrangement. IMPORTANT: Resumes and CVs cannot be substituted for a completed application. Incomplete applications could disqualify you from being considered for this position. If the information on your resume is not entered on the application, this will prevent us from being able to assess your education and experience when trying to determine a salary offer. To be considered you must fully complete the online application being sure to only put one (1) job title for each entry (multiple job titles for one employer must have separate entries), the # of hours worked per week and your ending salary. You will also be required to upload a cover letter and resume. To view the University of Kentucky’s exceptional benefits, please visit <a href="https://www.uky.edu/hr/benefits" target="_blank">https://www.uky.edu/hr/benefits</a>. Skills / Knowledge / Abilities MS Excel, Outlook, PowerPoint, Word; Concur, budgeting; Ability to effectively summarize information, search and navigate the Internet; Strong interpersonal skills; Well-developed verbal and oral communication capabilities; Problem-solving. Does this position have supervisory responsibilities? No Preferred Education/Experience Bachelor’s degree with 2 years related experience. Deadline to Apply 11/13/2024 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Administrative Services Assistant

Lead Coordinator Scholar Support Job ID: 12700 Location: El Paso, TX Full/Part Time: Full Time Regular/Temporary: $RegTemp About UTEP UTEP is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve. The University of Texas at El Paso is America's leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 84% of our 24,000 students are Hispanic, and more than half are the first in their families to go to college. UTEP offers 172 bachelor's, master's and doctoral degree programs at the only open-access, top-tier research university in America. Position Information Hiring Department: Student Scholar Support Posting End Date: Open until filled. Hours: 40 hours per week, standard Monday- Friday 8:00am- 5:00pm, flexibility is required on evenings and weekends FLSA status: Exempt Earliest Start Date: As soon as possible. Salary: $40,480 Annually Required Application Materials: <ul><li>Resume</li><li>Cover Letter</li><li>List of three references</li></ul> Note: This position is Grant Funded and subject to availability of funds. The primary accountabilities are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. A valid driver's license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions. Purpose of Position Essential Functions Responsible for the onboarding and ongoing support for the Lopez Scholar cohorts including new student orientation, academic advising, on-campus housing assignments, and academic coaching to ensure a successful student transition and persistence to degree. Manages the planning and execution of Scholar events, including but not limited to scholar orientation, move-in events, annual banquet, and spring Scholar Reception. These events may be in-person, virtual, hybrid, or a combination. Identifies opportunities for Scholars both on and off campus to engage in high-impact experiences that align with students' academic and professional needs and aspirations (i.e. study abroad, leadership development, student organizations, on-campus employment, internships). Maintains accurate records for Scholars for the purposes of updating key stakeholders and required reporting including academic progress, financial aid awards, campus accolades, anticipated graduation dates, study abroad experiences, internships, on-campus employment. Mentors Scholars through regular one-on-one and group meetings, and effectively connect Scholars with resources to support their academic, personal, and professional needs. Serves as staff advisor to the Lopez Scholars Student Organization (LSSO) and holds developmental meetings regularly with the executive officer team. Attends LSSO general meetings, Lopez Scholar programs, and creates a culture of support amongst the UTEP Scholars. Supports all Scholar programs and events in the Student Scholar Support office as requested. Ability to work with a diverse student population. Handles sensitive information in a confidential and professional manner. Serves as the Student Scholar Support Liaison on various campus committees. Some travel may be required. Possesses the ability to learn and use institutional software systems. Complies with all State and University policies. Other duties as assigned. Supervisory Responsibilities: Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Required Qualifications: Education: Bachelor's Degree and Experience: Two years of experience, related to the statement of duties and responsibilities; or equivalent combination of education and experience. Proficiency with standard office software applications. Ability to work independently, as well as part of a team. Preferred Qualifications: Master's degree from four-year college or university. Bilingual, ability to work effectively with high school or college-age students. Master's degree and experience working in a higher education environment, directly interacting with students on a variety of needs and issues. Bilingual in English/Spanish Additional Information The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee must frequently stand and walk. The employee must regularly sit; use hands to feel; reach with hands and arms; and talk or hear. The employee must lift and move up to 50pounds. The noise level for this work environment is usually moderate. In keeping with its access, excellence and impact mission, The University of Texas at El Paso is committed to an open, diverse, and inclusive learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment. The University of Texas at El Paso is an Equal Opportunity / Affirmative Action Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, or sexual orientation and gender in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee's or prospective employee's right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972. For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at <a href="https://apptrkr.com/get_redirect.php?id=5756540&amp;targetURL=mailto:eoaa@utep.edu" target="_blank">eoaa@utep.edu</a>. To apply, visit <a href="https://apptrkr.com/5756540" target="_blank">https://zahr-prd-candidate-ada.utshare.utsystem.edu/psp/ZAHRPRDADA/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&amp;Action=U&amp;FOCUS=Applicant&amp;SiteId=2&amp;JobOpeningId=12700&amp;PostingSeq=1</a> jeid-b1928cc4305fb3468315aefab050e411

The University of Texas at El Paso

Lead Coordinator  Scholar Support

Accountant I (Temp) Job ID: 12702 Location: El Paso, TX Full/Part Time: Full Time Regular/Temporary: $RegTemp About UTEP <a href="https://apptrkr.com/get_redirect.php?id=5758402&amp;targetURL=https://www.utep.edu/" target="_blank">About the University of Texas at El Paso</a> UTEP is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve. The University of Texas at El Paso is America's leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 84% of our 24,000 students are Hispanic, and more than half are the first in their families to go to college. UTEP offers 172 bachelor's, master's and doctoral degree programs at the only open-access, top-tier research university in America. <a href="https://apptrkr.com/get_redirect.php?id=5758402&amp;targetURL=https://www.utep.edu/vpba" target="_blank">About VP Business Affairs</a> The Division of Business Affairs oversees many elements of doing business at UTEP, including human resources, the budget office, and accounting and financial services. In addition, the VPBA Office manages business contracts and agreements, institutional memberships, the University's risk management/insurance program, and the open records process. Our goal is to support the University's teaching, research and public service mission by providing superior services to the campus community. <a href="https://apptrkr.com/get_redirect.php?id=5758402&amp;targetURL=https://www.utepspecialevents.com/" target="_blank">The Office of Special Events</a> The Office of Special Events is dedicated to providing quality entertainment for UTEP and the El Paso/Juarez/Las Cruces communities. Position Information Hiring Department: <a href="https://apptrkr.com/get_redirect.php?id=5758402&amp;targetURL=https://www.utepspecialevents.com/" target="_blank">The Office of Special Events</a> Posting End Date: Open until filled. Hours:40 hours per week, standard Monday- Friday 8:00am- 5:00pm, flexibility is required on evenings and weekends. FLSA status: Exempt Earliest Start Date: As soon as possible. Salary: $35,568 annually. Required Application Materials: <ul><li>Resume</li><li>Cover Letter</li><li>List of three references</li></ul> Note: This position is Grant Funded and subject to availability of funds. The primary accountabilities are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. A valid driver's license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions. Purpose of Position Summary:Applies principles of accounting to analyze financial information, prepare adjusting entries, reconciliation's, and financial reports. Note:This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. Must possess a valid driver's license issued by the State where the applicant resides and must be insurable as defined in the UT System UTS 157, as applicable to the performance of essential duties and responsibilities of the position. Statement of Duties and Responsibilities: Compiles and analyzes financial information to prepare entries to accounts in the University's general ledger. Allocates expenditures, encumbrances, receipts, receivables, etc. based on reports and schedules. Performs statistical analyses to determine trends, estimates, and the impact of significant changes to accounting policy. Prepares narrative reports that explain findings and recommendations. Analyzes financial information detailing assets, liabilities, and capital. Prepares reports that summarize and interpret current and projected financial position for management. Audits contracts, orders, and vouchers and prepares reports to substantiate individual transactions prior to settlement. Reviews, investigates, and corrects errors and inconsistencies in financial entries documents and reports. Determines proper handling of financial transactions. Monitors compliance with generally accepted accounting principles and University policy and procedures. Assists periodically in the preparation of the Annual Financial Report, Operating Budget, and Legislative Appropriation Request. Assists with various special projects as needed. Knowledge of all Microsoft Office software and able to learn and use institutional software systems. Complies with all State and University policies. Manage invoicing and financial reporting for all activities and events. Ensure accurate tracking of financial activity, including reconciliation and conciliation of accounts. Perform forecasts, projections, and budgeting. Maintain checks and balances to ensure financial accuracy and compliance. Stay organized and detail-oriented to support financial transparency across departments. Other duties may be assigned. Supervisory Responsibilities: No supervisory responsibilities. Qualifications Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Minimum Education required:Bachelor's degree in accounting or finance preferred, but open to Business Administration degree with 15 credit hours in accounting from four-year College or university. Minimum Experience required: No prior experience required. Preferred Qualifications: Experience with PeopleSoft. Experience with purchasing management systems. Other Requirements: Proficient in Excel, including VLOOKUP and Pivot Tables. Additional Information Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to feel and talk or hear. The employee is occasionally required to stand and walk. The employee must occasionally lift and move up to 10 pounds. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. In keeping with its access, excellence and impact mission, The University of Texas at El Paso is committed to an open, diverse, and inclusive learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment. The University of Texas at El Paso is an Equal Opportunity / Affirmative Action Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, or sexual orientation and gender in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee's or prospective employee's right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972. For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at <a href="https://apptrkr.com/get_redirect.php?id=5758402&amp;targetURL=mailto:eoaa@utep.edu" target="_blank">eoaa@utep.edu</a>. To apply, visit <a href="https://apptrkr.com/5758402" target="_blank">https://zahr-prd-candidate-ada.utshare.utsystem.edu/psp/ZAHRPRDADA/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&amp;Action=U&amp;FOCUS=Applicant&amp;SiteId=2&amp;JobOpeningId=12702&amp;PostingSeq=1</a> jeid-dd240813708dcc4c811a070de1fcf70f

Accountant I (Temp)

Grants &amp; Contracts Specialist - DFARS Job ID: 12716 Location: El Paso, TX Full/Part Time: Full Time Regular/Temporary: $RegTemp About UTEP <a href="https://apptrkr.com/get_redirect.php?id=5766641&amp;targetURL=https://www.utep.edu/" target="_blank">About the University of Texas at El Paso</a> UTEP is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve. The University of Texas at El Paso is America's leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 84% of our 24,000 students are Hispanic, and more than half are the first in their families to go to college. UTEP offers 172 bachelor's, master's and doctoral degree programs at the only open-access, top-tier research university in America. Position Information Hiring Department: Controlled Space Enterprise K5 Posting End Date: Open until filled. Hours: 40 hours per week, standard Monday- Friday 8:00am- 5:00pm. FLSA status: Exempt Earliest Start Date: As soon as possible. Salary: $60,000 annually, commensurate with experience. Required Application Materials: <ul><li>Resume</li><li>Cover Letter</li><li>List of three references</li></ul> The primary accountabilities are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. A valid driver's license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions. Purpose of Position Summary:The Defense Federal Acquisition Regulation Specialist (DFARs) will be responsible for all aspects of contract portfolio management from the business development phase through closeout, delivering customer satisfaction, building customer relationships and providing timely responses to both external and internal stakeholders. The initial duties of the selected candidate will be to provide contracts support to major capture and proposal efforts, within the Controlled Space Enterprise. The ideal candidate will have significant experience in Federal Acquisition Contracting and an overarching understanding of federal contracting and grant regulations and policies including financial research compliance. Collaborating in contact negotiation effort, analyzing proposed cost, and evaluating pricing strategies. The position requires a keen understanding of major public research policy issues facing the state and the Border Region as well as strong leadership and project management skills. Meticulously preparing and maintaining essential contract file documentation according to FAR, DFARS, and related regulations. *This position is contingent on obtaining and maintaining TOP SECRET government clearance. Note: <a>The primary accountabilities below are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed below. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. A valid driver's license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions.</a> Statement of Duties and Responsibilities: Provides support for contract development, implementation, and execution for the Controlled Space Enterprise Coordinates development of UTEP's Defense Contract Portfolio, working in conjunction with the Vice President of Research and Policy staff Works cooperatively with others, inside and outside the organization, to accomplish objectives to build and maintain partnerships, leverage information, and achieve results Serves as a leading resource and liaison to local, state, tribal and national partner organizations regarding UTEP Defense Contract policies and procedures May interface with external entities including law enforcement, intelligence and other government organizations and agencies; Studies and implements federal acquisition regulations that apply to University operations (32 CFR, NISPOM, DODM 525 Series, Federal Acquisition Regulation, Defense Federal Acquisition Regulation Supplement and Intelligence Community Directives Identifies, organizes, facilitates and or sustains mutually beneficial partnerships and alliances with internal and external stakeholders; Shares expertise and provides informal advice and developmental feedback Holds a clear vision of UTEP's Defense Acquisition agenda and goals that are shared by leadership and staff Takes a leadership role in work with partner organizations around key acquisition issues, primarily but not limited to issues not covered by other policy staff members. Duties will include taking on the lead role for all customer communications and correspondence, authoring Contract Management Proposal sections, preparing representation and certification, OCI Sweeps, analyzing terms and conditions, technical data rights and assertions and guiding the proposal through the approval process. Lead contract representative for major proposals and will be in a high visibility position requiring consistent interaction with proposal teams and frequent interaction with senior management. Works with Controlled Space Enterprise and University leadership to identify new Defense contracts and opportunities to further develop UTEP's contract portfolio; Identifies when issues need to be shared and discussed with other members of contract management team, leadership and/or external partners; Prepares written documentation to transfer technical information about concepts, situations, products, services or results to diverse audience; ensures that methods and contract acquisitions conform to UT Systems standards for qualitative and quantitative research; Recommends changes or additional documentation from contract stakeholders when needed under the control and jurisdiction of the U.T. System Administration or an institution of The University of Texas System. Work is performed under the general supervision of the Controlled Space Enterprise Executive Director of Research. Supervision is usually available in person. Requires the ability to make frequent decisions of major significance. Work is reviewed for completeness, accuracy and compliance with departmental policy and procedure.\ Complies with all State and University policies. Other duties may be assigned. Supervisory Responsibilities: Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Qualifications Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Minimum Education required:Bachelor's Degree and 5 years of experience in contract administration or related experience Minimum Experience required: Five years of experience in contract administration or related experience Preferred Education/Experience: Bachelor's Degree and eight years of relevant experience OR a Master's and 4 years of relevant experience. Pre-hire contingencies upon conditional offer of employment: Must be a United States or naturalized citizen. Able to obtain and maintain TOP SECRET government clearance. Additional Information Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to feel; and reach with hands and arms. The employee is occasionally required to stand; walk; and talk or hear. The employee must regularly be able to lift and move up to 50 lbs. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level for this work environment is usually moderate. In keeping with its access, excellence and impact mission, The University of Texas at El Paso is committed to an open, diverse, and inclusive learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment. The University of Texas at El Paso is an Equal Opportunity / Affirmative Action Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, or sexual orientation and gender in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee's or prospective employee's right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972. For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at <a href="https://apptrkr.com/get_redirect.php?id=5766641&amp;targetURL=mailto:eoaa@utep.edu" target="_blank">eoaa@utep.edu</a>. To apply, visit <a href="https://apptrkr.com/5766641" target="_blank">https://zahr-prd-candidate-ada.utshare.utsystem.edu/psp/ZAHRPRDADA/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&amp;Action=U&amp;FOCUS=Applicant&amp;SiteId=2&amp;JobOpeningId=12716&amp;PostingSeq=1</a> jeid-4bebcd1cc93da64d99eb73c4f9e5e58f

277 Administrative Staff Jobs