field_job_employment_type

job_industry

field_job_occupational_field_parents_all

field_job_experience

job_organization_name

13-Nov-2024<h4>Administrative Coordinator, Finance and Human Resources</h4>Faculty of Arts and Sciences 67365BRJob SummaryThe Mignone Center for Career Success (MCS) serves over 14,000 Faculty of Arts &amp; Sciences students and recent alumni. The mission of MCS is to empower learners to identify, explore and achieve their career and professional goals, wherever they may lead.The administrative coordinator in this position will perform a wide range of administrative activities related to finance, human resources, office management, and general administrative coordination. Reporting to the Assistant Director of Administration for MCS, the administrative coordinator works independently with minimal supervision in a work environment of multiple and conflicting priorities; anticipates and resolves problems and updates the Assistant Director of Administration on the status of projects. May oversee the work of support staff, student employees, and other temporary employees.Position DescriptionDuties and responsibilities include, but are not limited to the following:Financial Administration·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Provides financial administrative work for a large, complex budget.&nbsp;·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Using Harvard financial database systems, monitors costs and reconciles departmental funds.&nbsp;·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Prepares reports used to track and forecast expected income.&nbsp;·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Manages check, ACH and Wire requests/processing for all income generating events.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Resolves billing discrepancies and refund requests.&nbsp;·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Manages billing and payment processes including invoices, reimbursements, credit vouchers etc.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Maintains departmental vendor relationships and handles order and billing related questions.&nbsp;·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Processes student stipends/grants.&nbsp;·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Creates and processes journals.&nbsp;&nbsp;&nbsp;·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Creates and maintains internal tracking Excel spreadsheets for budgetary planning purposes.Human Resources Administration·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Provides HR administrative coordination for a team of 27 FTE staff plus student employees and temporary employees.&nbsp;·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Responsible for coordination and promotion of staff engagement events.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Coordinates HR job searches including posting positions, collecting, and organizing resumes, tracking applicants.&nbsp;·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Coordinates performance management process.&nbsp;·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Coordinates on and off boarding of all staff.&nbsp;·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Coordinates hiring and onboarding/offboarding of students and seasonal temporary workers.Office Management and Administration Coordination·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Organizes/maintains and tracks office technology inventories and office supplies.&nbsp;·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Maintains financial and HR files in line with Records Management Schedule.&nbsp;·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Orders supplies as needed using Harvard’s eProcurement/supplier platform.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Organizes and distributes information to staff regarding building updates, serving as primary contact for building maintenance issues.&nbsp;·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Organizes office-wide seasonal maintenance projects and other maintenance issues as needed.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Participates in a range of office-wide events including open houses, professional development workshops, intra-and inter-department events, and college wide meetings.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Performs other administrative responsibilities as needed.Basic QualificationsA college degree preferred, or an equivalent of education plus relevant experience.Additional Qualifications and Skills·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Five or more years of related experience. Education beyond high school may count toward experience.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Excellent organizational skills with ability to prioritize work in an environment with multiple and conflicting interests.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Proven project and/or program management skills.&nbsp; Ability to work independently with minimal supervision.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Strong interpersonal, communication and problem-solving skills.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Experience maintaining confidentiality and uses initiative/judgment and tact/discretion·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Experience using Excel spreadsheets, financial and HR databases; Office 365, SharePoint, and other related platforms.Certificates and LicensesNonePhysical RequirementsNoneWorking Conditions·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; This position is based in Cambridge, Massachusetts and requires at least 3 days in the office during the academic year.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Must have occasional flexibility to work outside of the standard 9 a.m. to 5 p.m. based on office event needs during the academic years.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Remote schedules may be more limited at the beginning of the fall and spring terms due to position obligations.·&nbsp;&nbsp;All remote work must be performed in Harvard registered payroll states.&nbsp; ·&nbsp;The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all&nbsp; employees to be up to date on CDC-recommended vaccines.Additional InformationAll formal written offers will be issued by FAS Human Resources. Unfortunetly, we are unable to provide visa sponsorship for this position.Work Format DetailsThis is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include: <ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li> Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li> Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li> Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionGeneral Administration Department Office LocationUSA - MA - Cambridge Job Code403040 Coordinator II Work FormatHybrid (partially on-site, partially remote) Sub-Unit------------ Salary Grade055DepartmentMignone Center for Career SuccessUnion55 - Hvd Union Cler &amp; Tech Workers Time StatusFull-time Pre-Employment ScreeningIdentity Commitment to Equity, Diversity, Inclusion, and BelongingHarvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-MT2

Harvard University FAS Human Resources

Administrative Coordinator, Finance and Human Resources

Director of Master's of Real Estate Development Program&nbsp;Clemson University: College of Architecture, Art and Construction: Nieri Department of Construction, Development and PlanningLocation: GREENVILLE ONEOpen Date: Nov 12, 2024Description&nbsp;The Master's of Real Estate Development Program (MRED) at Clemson University is seeking candidates for the Director of the MRED program with the anticipated start date of July 1, 2025.&nbsp;The MRED program is located in Downtown Greenville and primarily focuses on the training of future real estate professionals who will be committed to creating developments and communities that are livable, equitable, and sustainable. It also focuses on contributing to scholarship and working with the community to build better places.&nbsp;Clemson University is a Carnegie Foundation-classified Doctoral-Highest Research Activity (R1) institution. MRED is based in the Nieri Department of Construction, Development and Planning (NCDP) within Clemson's College of Architecture, Art, and Construction (CAAC). As such, the MRED program has many opportunities to collaborate with allied disciplines in the department and college, including construction science and management, city and regional planning, resilient urban design, architecture, landscape architecture, historic preservation, and art.About the Nieri Department of Construction, Development and Planning (NCDP):&nbsp;Clemson University's Nieri Department of Construction, Development and Planning is considered one of the nation's top construction education programs. Its undergraduate and graduate programs attract quality students from throughout the world. The department currently serves approximately 350 students with more than 25 faculty and includes undergraduate and graduate degree programs in Construction Science and Management (BS CSM, MCSM and PhD CSM) and a Master's degree program in Real Estate Development (MRED).&nbsp;The department is heavily supported by the construction and real estate development industries with a corporate partners program with over 100 members and an advisory board in real estate development. These entities help ensure the continuing quality of education the students receive, to provide professional development opportunities for faculty, and enhance the Department's continuous collaboration with the construction and real estate development industries.About the College of Architecture, Art and Construction (CAAC):&nbsp;The newly formed College of Architecture, Art and Construction's (CAAC) portfolio consists of the School of Architecture, the Department of Art, and the Nieri Department of Construction, Development, and Planning. With its five undergraduate majors and ten graduate programs as well as nine centers and institutes, the college aims to prepare over 900 undergraduates and 300 graduate students to transform, enhance and sustain the built environment and to excel in their fields by combining practical knowledge with hands-on experiential learning. Supported by the outdoor Experiential Learning Yard and Fluid Campus® in Genoa, Italy, Barcelona, Spain, and Charleston, South Carolina, students learn how to translate their education into lifelong success.About Clemson University:&nbsp;Clemson University, one of the most productive public research universities in the nation, enrolls 27,341 students across the State of South Carolina and has an endowment of over $1 billion. The University operates Extension offices in every county of the state and has five Innovation Campuses and six Research and Education Center locations. Classified as an R1 - Very High Research University by the Carnegie Classification of Institutions of Higher Education - Clemson is dedicated to teaching, research, and service. Our main campus, located in Upstate, South Carolina, sits on 1,400 acres in the foothills of the Blue Ridge Mountains along the shores of Lake Hartwell. Through the research, outreach and entrepreneurial projects led by our faculty and students, Clemson University is driving economic development and improving quality of life in South Carolina and beyond.MRED Director Responsibilities:&nbsp;The director's primary responsibility will be to&nbsp;• Provide leadership and vision to the MRED program.• Administer the program by working with faculty, students, staff, the program's advisory board, the real estate development community, and the broader city and state.• Manage the MRED curriculum, including the delivery of experiential learning projects.• Lead recruitment efforts to attract and retain students in the program.• Manage program budget and resources effectively.• Contribute to fulfill the program's teaching, research, and service missions.• Teach two (2) to three (3) classes annually or as needed for the program.Qualifications&nbsp;• A Ph.D. in real estate, finance, land development, city planning, construction, contract/real estate law, public policy, or a closely related field.• Previous experience with administering an academic program and positively working with faculty, staff, and upper administration to achieve strategic and long-term programmatic objectives.• A record of achievements in higher education including research, teaching and service commensurate with the rank of tenured full professor or associate professorPreferred qualifications:&nbsp;• Professional experience in real estate or closely related field.• Degree from or experience with other real estate programs across the nation.&nbsp;Application Instructions&nbsp;Applicants must submit the following:&nbsp;• A cover letter.• A curriculum vitae.• Contact information for three references, including email addresses and phone numbers.&nbsp;This material will be submitted using the Interfolio Faculty Search. Please submit your application at the following link (<a href="http://apply.interfolio.com/159023" target="_blank">http://apply.interfolio.com/159023</a>). Applicants will receive a free Dossier account.&nbsp;Applications submitted by December 16th, 2024 will be given full consideration. The expected start date is July 1, 2025.&nbsp;For nominations or questions regarding this position, please email Brennan Ledford, Executive Talent Partner at <a href="mailto:bnhaski@clemson.edu" target="_blank">bnhaski@clemson.edu</a>.&nbsp;For more information and to apply, visit <a href="https://apptrkr.com/5802810" target="_blank">https://apptrkr.com/5802810</a>&nbsp;Clemson University is an AA/EEO employer and does not discriminate against any person or group on the basis of age, color, disability, gender, pregnancy, national origin, race, religion, sexual orientation, veteran status or genetic information.

Director of Master's of Real Estate Development Program

We have an opening for an Administrative Assistant I (Child Care) at our Chattanooga State campus!
** This is a part-time, 27 hour/per week position **
HOURS: Mon - Fri 11:30 AM - 5:30 PM&nbsp;
Our Purpose - We support and empower everyone in our community to learn without limits.
Our Values:
- We cultivate an inclusive environment.
- We care about the well-being of each other.
- We instill trust through integrity and transparency.
POSITION SUMMARY
A Child Care Admin 1 (CCA) serves as secretarial support in the Child Development Center.&nbsp; This position has a responsibility in providing support to administration in a non- academic area. The position is under the direction of the Child Development Center Director on the college campus. The CCA assists in providing a welcoming environment, clerical support, provision of schedule/monitor of student workers and observers, while providing support for childcare duties. &nbsp;&nbsp;
ESSENTIAL FUNCTIONS
Fiscal Stewardship
<ul>
<li>Child Care Admin 1 ensures compliance with federal, state, and local regulations as well as policies and reporting requirements related to the areas of the Child Development Center to help minimize any financial costs.</li>
<li>Child Care Admin 1 serves as part of the benefit to the College student and employee in terms of enhancing growth in student enrollment and employee productivity.</li>
</ul>
Holistic Student Support
<ul>
<li>Child Care Admin 1 creates an inviting, safe, and educational environment for children 6 weeks -5 years.&nbsp; The center provides care for the children of the college’s students as well as faculty and staff. &nbsp;</li>
</ul>
Organizational Culture and Inclusive Practices.
<ul>
<li>Child Care Admin 1 role is to help create an environment that values cultural, racial and socioeconomic diversity as well as gender differences and special needs in family backgrounds.&nbsp;</li>
<li>Child Care Admin 1 embraces and promotes the college’s goals related to diversity, equity, and inclusion by maintaining and using best practices to provide equity-minded services for college students and their children.</li>
</ul>
QUALIFICATIONS
<ul>
<li>Required High School diploma.</li>
<li>CPR and First Aid Certification within six months of employment date</li>
<li>Pass a criminal background check.</li>
</ul>
KNOWLEDGE, SKILLS AND WORK CHARACTERISTICS
<ul>
<li>Knowledge of modern office practices, procedures, and equipment.</li>
<li>Written and Oral communication skills, computer skills ( word processing, spreadsheets, data entry)</li>
<li>Interpersonal skills consistent with establishing and maintaining effective working relationships.</li>
<li>Ability to evaluate situations (routine and/or crisis) and make decisions using sound judgment; to maintain confidentiality; to handle multiple, simultaneous work demands; to maintain flexibility and be able to adapt to change</li>
</ul>
Duties &amp; Responsibilities:&nbsp; 
<ul>
<li>Provide routine administrative clerical support including compiling and reconciling information for various reports, summarizing documents for supervisor /department staff; establishing and maintaining filing system of various records,</li>
<li>Assist with coordinating events and appointment schedules</li>
<li>Maintain work flow of office functions and preform general clerical duties such as typing, copying, filing, answering phones, taking messages, routing calls, greeting visitors,&nbsp; providing appropriate information</li>
<li>Schedule/monitor work of student workers, temporary employees, and practicum/observers.</li>
<li>Perform other job-related duties as assigned</li>
</ul>

Motlow State Community College


      Administrative Assistant I (Child Care - Part Time)
    

Job Title Accounting Coordinator Senior Requisition Number RE47953 Working Title Department Name 3A600:Research Financial Services Work Location Lexington, KY Grade Level 44 Salary Range $21.06-33.69/hour Type of Position Staff Position Time Status Full-Time Required Education AA Click here for more information about equivalencies: <a href="https://hr.uky.edu/employment/working-uk/equivalencies" target="_blank">https://hr.uky.edu/employment/working-uk/equivalencies</a> Required Related Experience 2 yrs Required License/Registration/Certification None. Physical Requirements Sitting long periods of time. Shift Monday-Friday; 8:30 am-5:00 pm. Job Summary The Research Financial Services department under University Financial Services is looking for a candidate for their Accounting Coordinator Senior position. This individual will provide financial and technical support to various areas of the office with a primary focus on the accounts receivable and financial systems support. Technical skills are vital as this position is responsible for the master data review and maintenance requirements of sponsored project accounts in SAP. This position is also primarily responsible for processing payments for sponsored projects and conducting initial research for receipts not clearly associated with an invoice or award. Accounting skills will aid in performing a variety of duties for the department including reconciling departmental cost centers and clearing accounts relating to SAP functions; analyzing grant accounting data to determine record retention requirements and purge processing; and preparing, maintaining, monitoring, and forecasting the annual budget. General office administration is also necessary. This position is an excellent opportunity to gain experience in the University financial systems and grant-related accounting transactions and functions. Skills / Knowledge / Abilities MS Windows, Word, Excel, Adobe Acrobat, SAP, accounting, and communication. Does this position have supervisory responsibilities? No Preferred Education/Experience Accounting degree; technical skills, financial analysis, and accounts receivable and cash processing experience preferred. Deadline to Apply 11/24/2024 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

University of Kentucky

Accounting Coordinator Senior

As the director of operations and special projects, you will lead, oversee, and support strategic projects and initiatives across SCAD Atlanta, with a focus on managing and improving the effectiveness and efficiency of processes, partnerships, and events. The ideal candidate will collaborate with SCAD Atlanta department leaders to drive key campus objectives and ensure the successful implementation of initiatives that enhance the student experience. The role requires exceptional project management skills, a passion for innovation in education, and the ability to manage multiple complex projects simultaneously.In this role, you will receive direction from and work closely with the vice president for SCAD Atlanta to develop and implement best practices for project management, communication, and reporting across departments. You will also establish quality control mechanisms to ensure efficiency, accuracy, and timeliness with the day-to-day operations of all departments, especially as it relates to scheduling, budgeting, travel and event support requests, school-based project management, and more. Upon project completion, you will analyze project performance, gather data, and prepare detailed reports on project status, challenges, and outcomes for senior leadership.In addition to high-level project management responsibilities, you will also represent SCAD Atlanta as a professional and visible presence throughout all academic buildings; attend and support SCAD Days, commencement ceremonies, and other university events; and attend departmental, school, and other academic and/or operational meetings as required. The ideal candidate has strong interpersonal and communication skills, with the proven ability to collaborate effectively with a diverse range of stakeholders. The candidate takes initiative with their independent work while also being a strong team player. Attention to detail and commitment to producing high-quality work are vital.Preferred qualifications:·&nbsp; Master’s degree in a related field·&nbsp; Attorney with licensing and technology agreement experience; experience developing and/or implementing a legal compliance function; or experience working for an institution of higher educationMinimum qualifications:·&nbsp; Bachelor’s degree in project management, business administration, or a related field·&nbsp; Four to six years of project management experience using software (e.g., Asana, Trello, Microsoft Project) and other tools for tracking and reporting project progress·&nbsp; Proven track record of managing large-scale, cross-functional projects from start to finish·&nbsp; Exceptional organizational skills with the ability to manage multiple priorities simultaneouslyCertificates, licenses and registrations:·&nbsp; Project Management Professional (PMP) certification or similar credential preferredTravel required:·&nbsp; 10–20%Work Hours: The university work week is Sunday through Saturday. Most offices are open Monday through Friday from 8:30 a.m. to 5:30 p.m. To accommodate business needs, employees may be assigned to other workdays and/or hours, including weekends and evenings.&nbsp;ADA Tag: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements and minimum qualifications listed represent the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions and/or meet the minimum qualifications.&nbsp;

Savannah College of Art and Design

Director of Operations and Special Projects

As an administrative assistant for the student success and advising department, you will receive all incoming calls and determine the most appropriate staff member to address the caller's needs. You will manage the departmental email account and process supply requests via the building's designated supply person to ensure that adequate supplies of all departmental publications are available in the office. You will assist with data entry, generate COGNOS reports, and help advisers create orientation packets for incoming students each quarter. In this role, you are responsible for assisting advisers with event preparation, which includes departmental and student meetings/advisement and reserving event locations. You will also help with appointment scheduling and providing referrals to internal departments such as the office of the registrar, student involvement, or counseling and student support services.The successful candidate will be able to meet deadlines and work accurately and with confidentiality. The candidate should be capable of collaborating with multiple departments and thrive in a fast-paced environment. The candidate must exhibit exceptional customer service, communication, and organizational skills. They should also display a commitment to honesty, integrity, and discipline.Minimum Qualifications:  &nbsp;<ul><li>Bachelor's degree</li><li>At least one year of related experience</li><li>Computer skills, including Microsoft Office Suite software</li></ul>Preferred Qualifications: <ul><li>Successful work experience in an educational environment</li><li>Experience with Banner software</li></ul>Work Hours: The university work week is Sunday through Saturday. Most offices are open Monday through Friday 8:30 a.m. to 5:30 p.m. To accommodate business needs, employees may be assigned to other workdays and/or hours, including weekends and evenings.   &nbsp;  &nbsp;ADA Tag: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements and minimum qualifications listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions and/or meet the minimum qualifications. &nbsp;

Administrative Assistant

As the university safety operations center specialist, you will direct and dispatch campus safety patrol officers to areas of concerns and calls for service. You will monitor intrusion alarms, retrieve camera footage for use in court testimony, and testify in criminal proceedings when necessary. You will also utilize basic crime analysis software to assist in the deployment of field personnel and manage campus transportation requests.This position is identified as essential personnel in the university's emergency and disaster response plans. In the event of a university closure or evacuation, you must report.Minimum Qualifications:    <ul><li>High school diploma</li><li>Ability to work 12-hour rotating shifts&nbsp;</li></ul>Preferred Qualifications:     &nbsp;<ul><li>At least one year of experience in a public safety, military command, or a dispatch center</li></ul>Certificates, licenses, and registrations:&nbsp;&nbsp;<ul><li>Valid driver's license</li></ul>Travel Required:&nbsp;&nbsp;<ul><li>10–20%</li></ul>Work Hours: The university work week is Sunday through Saturday. Most offices are open Monday through Friday 8:30 a.m. to 5:30 p.m. To accommodate business needs, employees may be assigned to other workdays and/or hours, including weekends and evenings.   &nbsp;ADA Tag: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements and minimum qualifications listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions and/or meet the minimum qualifications. &nbsp;

University Safety Operations Center Specialist

Assistant Director for Financial Reporting Job ID: 12742 Location: El Paso, TX Full/Part Time: Full Time Regular/Temporary: $RegTemp About UTEP <a href="https://apptrkr.com/get_redirect.php?id=5783474&amp;targetURL=https://www.utep.edu/" target="_blank">About the University of Texas at El Paso</a> UTEP is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve. The University of Texas at El Paso is America's leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 84% of our 24,000 students are Hispanic, and more than half are the first in their families to go to college. UTEP offers 172 bachelor's, master's and doctoral degree programs at the only open-access, top-tier research university in America. <a href="https://apptrkr.com/get_redirect.php?id=5783474&amp;targetURL=https://www.utep.edu/vpba" target="_blank">About VP Business Affairs</a> The Division of Business Affairs oversees many elements of doing business at UTEP, including human resources, the budget office, and accounting and financial services. In addition, the VPBA Office manages business contracts and agreements, institutional memberships, the University's risk management/insurance program, and the open records process. Our goal is to support the University's teaching, research and public service mission by providing superior services to the campus community. <a href="https://apptrkr.com/get_redirect.php?id=5783474&amp;targetURL=https://www.utep.edu/vpba/accounting-and-financial-reporting/departments/financial-reporting.html" target="_blank">Accounting and Financial Reporting</a> The Financial Reporting department at The University of Texas at El Paso serves to assist with external and internal financial reporting requirements. Our primary role is to disseminate accurate and timely reports to management and external stakeholders. These reports play an important part in educating stakeholders about the University's financial standing and allows them to make informed decisions. The Financial Reporting department also handles the accounting of construction and capital projects. Position Information Hiring Department: <a href="https://apptrkr.com/get_redirect.php?id=5783474&amp;targetURL=https://www.utep.edu/vpba/accounting-and-financial-reporting/departments/financial-reporting.html" target="_blank">Accounting and Financial Reporting</a> Posting End Date: Open until filled. Hours: 40 hours per week, standard Monday- Friday 8:00am- 5:00pm. Open to Hybrid. FLSA status: Exempt Earliest Start Date: As soon as possible or before 02/2025 Salary: Commensurate with education and experience. Required Application Materials: <ul><li>Resume</li><li>Cover Letter</li><li>List of three references (optional) </li></ul> The primary accountabilities are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. A valid driver's license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions. Purpose of Position Summary:Implements and exercises functional authority for planning, organization, control, integration, and completion of projects within area of assigned responsibility. Note:The primary accountabilities below are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed below. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. A valid driver's license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions. Statement of Duties and Responsibilities: GENERAL MANAGEMENT ACTIVITIES <li> Promotes organization policies and procedures in compliance with local, state, and federal rules and regulations </li><li> Manages team of Staff Accountants and students </li><li> Advises University personnel regarding the development and implementation of regulatory strategy, potential areas of regulatory concern, and new government/regulatory developments. </li><li> Provide guidance to staff on variety and issues or questions </li><li> Implements directives corresponding to division or department outlining policy, program, or operational changes to be implemented. </li><li> Ensures operational efficiency and economy of department </li><li> Assists in developing and implementing short and long-range plans, conceptual designs, and capital outlay (budget) requirements and documentation for assigned area(s). </li><li> Provides training policies, standards, guidelines, and security monitoring processes in relation to general control, privacy regulations, and development and operation of the University's infrastructure. </li><li> Reviews and approves documentation relating to needs specific to department. </li><li> Understands department's role in accomplishing the University's mission. </li><li> Knowledge of Microsoft Office software, and able to learn and use institutional software systems. </li><li> Complies with applicable state laws and regulations, as well as UT System and University policies and procedures </li><li> Compiles and submits reports as required by management, state, local, and federal regulatory agencies. </li><li> Acts as liaison between department and internal or external customers. </li><li> Participates in various committees, professional trainings, industry conferences, and conventions. ACTIVITIES IN FINANCIAL REPORTING </li><li> Manage team of Staff Accountants and students </li><li> Maintains awareness and update as necessary systems of internal controls </li><li> Oversees campus users' compliance with University's Accounting policies and procedures to ensure proper recording of transactions and integrity of financial information. </li><li> Advanced knowledge and understanding of higher education fund accounting </li><li> Works closely with the Office of Budget to develop yearly revenue and expense projections and forecasts, annual and biennial budget schedules for the university and TX Legislature Appropriations Requests (LAR), and other reports as required </li><li> Works closely with the Center for Institutional Evaluation, Research &amp; Planning (CIERP). User of data provided by the Center, and provider of schedules and annual reports </li><li> Works closely with the Office of Financial Aid to monitor aid disbursement and reporting to multiple internal and governmental users </li><li> Complies with current GASBs and implements new pronouncements </li><li> Complies with current and new NACUBO pronouncements and directives (like Tuition Discounting) </li><li> Prepares Monthly Financial Report (MFR) complete with schedules and quarterly projection </li><li> Prepares Annual Financial Report (AFR) complete with schedules and account analysis </li><li> Prepares reports for multiple university and external users, including UT System, State and Federal governments </li><li> Creates PeopleSoft reports to control Plant investment Projects and reserve for capital projects </li><li> Implements software upgrades, like PS PUMs, as well as new applications like Workiva </li><li> Coordinates with the Office of Research and Innovation to provide data for schedules like the annual Schedule for Expenditures of Federal Awards (SEFA), and Facilities and Administrative costs (F&amp;A) calculations </li><li> Provides support to multiple departments in campus, including VPBA, Payroll, Auxiliaries, Facilities, and others </li><li> Generates report to support Athletics Department's NCAA yearly audit and other expense control reports </li><li> Coordinates with the PeopleSoft department to provide support to multiple users, manage SAHARA module, generate queries and reports, generate journal entries for assets, depreciations and payroll, review role security approval requests, create combo edit rules, open and close periods, run year-end close and balance forwards, and others </li><li> Work with UT System's SIS office to implement changes to integrated systems that affect component institutions </li><li> Coordinates with the Office of Student Business Services (SBS) to transfer data from the Banner system to PS, including information and reports on tuition and fees, exemptions, financial aid and loans, etc. </li><li> Actively participates in meetings, conferences, networking events, training sessions and committees of higher education support organizations like NACUBO, TACUBO and WACUBO </li><li> Prepares annual reports for the Texas Higher Education Coordinating Board (THECB), including Sources &amp; Uses report, the State Funded Campus Based report, and others </li><li> Has access to the Texas Uniform Statewide Accounting System (USAS) to review account balances, appropriations, encumber funds, perform analysis and reconciliations against PS balances, and submit reports like the Automated Budget and Evaluation System of Texas (ABEST), the Binding Encumbrances and Payables report (BEPR), and others </li><li> Works with Office of Internal Audit on special requests and reviews, including the yearly KTEP audit in coordination with external auditors </li><li> Works closely with various offices from the University of Texas System. </li><li> Generates reports to control UT System-issued but University-managed debt, including TRB and equipment financing authorizations, RFS and other financing instruments, generate debt forecasts and long term financing projects. Other infrastructure funding sources like Permanent University Funds (PUF) </li><li> Generates multiple reports for UT System, including Analysis of Financial Conditions (AFC), MFR, AFR, Private Use Surveys, Unrelated Business Income Tax (UBIT), Technology Stocks Reports, and others </li><li> Maintains updated applicable Business Process Guidelines (BPGs) and enforces them as needed </li><li> Resolves any issues brought up inside the department, campus, and outside customers </li><li> Actively participates in PeopleSoft meetings and application enhancement projects </li><li> Develops cross-functional teams across the department </li><li> Assists in developing short-mid-long-term projects for the department </li><li> Assists campus users on issues related to the university accounting system, including cost centers, projects, general ledger accounts, etc. </li><li> Compiles and submits reports as required by management, state, local, and federal regulatory agencies. </li><li> Participates in various committees and new projects </li><li> Attends professional trainings and conferences </li><li> Manages various Uniform Statewide Accounting System (USAS) roles and activities, including Releasing documents, Recoveries, and processing Super Deletes Other duties may be assigned as needed. Occasional traveling is required. Supervisory Responsibilities Fulfills supervisory responsibilities in accordance with the organization's objectives, policies and applicable laws. Qualifications Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Minimum Education required: Bachelor's in Accounting or related Business field Degree. Minimum Experience required: Five years of related experience in a Higher Education institution Preferred Qualifications: 7-10 years of experience. Certified Public Accountant (CPA), or Certified Management Accountant (CMA), or Master of Accountancy degree. Previous work in a Higher Education System Administration, or an institution affiliated with a University System. Additional Information Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand, walk, sit, stoop, kneel and crouch. The employee is frequently required to use hands to feel; reach with hands and arms; and talk or hear. The employee is occasionally required to lift and move up to 25 pounds. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position is eligible for remote-hybrid work. The noise level in the work environment ranges from low to moderate In keeping with its access, excellence and impact mission, The University of Texas at El Paso is committed to an open, diverse, and inclusive learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment. The University of Texas at El Paso is an Equal Opportunity / Affirmative Action Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, or sexual orientation and gender in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee's or prospective employee's right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972. For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at <a href="https://apptrkr.com/get_redirect.php?id=5783474&amp;targetURL=mailto:eoaa@utep.edu" target="_blank">eoaa@utep.edu</a>. To apply, visit <a href="https://apptrkr.com/5783474" target="_blank">https://zahr-prd-candidate-ada.utshare.utsystem.edu/psp/ZAHRPRDADA/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&amp;Action=U&amp;FOCUS=Applicant&amp;SiteId=2&amp;JobOpeningId=12742&amp;PostingSeq=1</a> jeid-d8dce6f7494e2d4aac4fac6d13c9d468</li>

The University of Texas at El Paso

Assistant Director for Financial Reporting

Senior Coordinator-E Job ID: 12762 Location: El Paso, TX Full/Part Time: Full Time Regular/Temporary: $RegTemp About UTEP UTEP is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve. The University of Texas at El Paso is America's leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 84% of our 24,000 students are Hispanic, and more than half are the first in their families to go to college. UTEP offers 172 bachelor's, master's and doctoral degree programs at the only open-access, top-tier research university in America. Position Information Hiring Department: Professional and Public Programs Posting End Date: Open until filled. This posting may close once a sufficient number of qualified applications have been received. Hours:40 hours per week, standard Monday- Friday 8:00am- 5:00pm, flexibility is required on evenings and weekends FLSA status: exempt Earliest Start Date: As soon as possible. Salary: $46,550 annually Required Application Materials: <ul><li>Resume</li><li>Cover Letter</li><li>List of three references</li></ul> The primary accountabilities are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. A valid driver's license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions. Purpose of Position Extended University is actively searching for a dynamic, full-time Senior Coordinator to join our team. This year-round position requires someone who can work independently and collaboratively, overseeing registration processes, coordinating building services, managing programs, maintaining official records, and ensuring adherence to administrative policies for continuing education programs. The ideal candidate is an enthusiastic professional comfortable working with various participants, from youth to adults, and possesses a calm and composed demeanor. Essential Functions Customer Service: <li> Assist with student registration, including answering inquiries, providing course information, recording registrations, and processing payments. </li><li> Proficiency in both Spanish and English. Management: </li><li> Manage common areas within the building, preparing them for scheduled events. </li><li> Regularly lift and move objects up to 50 lbs. </li><li> Create and track work orders for building-related issues. </li><li> Develop feedback mechanisms for participants, evaluating event and conference success, and making adjustments as needed. Account Management: </li><li> Coordinate information processing, data entry, records maintenance, and funding/refunding compliance. </li><li> Research, plan, and implement age-appropriate outcome-based programs for community-based professional development. </li><li> Monitor budget to ensure adherence to allocated funds. </li><li> Lead revenue generation for Memorial Gym programs. Marketing: </li><li> Develop traditional and digital communication efforts/marketing plans for programs. </li><li> Research and release information through social and multimedia outlets. </li><li> Create brochures, newsletters, flyers, booklets, and other publications for internal and external usef. Sales Management: </li><li> Availability for regular evening and weekend work. </li><li> On-call duty as required. Effective Communication: </li><li> Engage with individuals, groups, and organizations to explain services and promote cooperation. </li><li> Serve on committees, boards, or councils. Teamwork: </li><li> Participate in committees, professional training, industry conferences, and conventions. Business Development: </li><li> Compile, verify, and prepare materials for required reports, surveys, and analysis. </li><li> Facilitate and monitor the contractual process, determining events, costs, and support. </li><li> Compile and submit reports as required by management and regulatory agencies. Other: </li><li> Proficient in Microsoft Office software and willingness to learn and use institutional software systems. </li><li> Compliance with all State and University policies. </li><li> Other duties as assigned. Supervisory Responsibilities: Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Required Qualifications: Education: Bachelor's Degree and Experience: Three years of related experience; or equivalent combination of education and experience. Preferred Qualifications: Four years of related experience or equivalent combination of education and experience Additional Information The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee must frequently stand and walk. The employee must regularly sit; use hands to feel; reach with hands and arms; and talk or hear. The employee must lift and move up to 50pounds. The noise level for this work environment is usually moderate. In keeping with its access, excellence and impact mission, The University of Texas at El Paso is committed to an open, diverse, and inclusive learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment. The University of Texas at El Paso is an Equal Opportunity / Affirmative Action Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, or sexual orientation and gender in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee's or prospective employee's right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972. For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at <a href="https://apptrkr.com/get_redirect.php?id=5794185&amp;targetURL=mailto:eoaa@utep.edu" target="_blank">eoaa@utep.edu</a>. To apply, visit <a href="https://apptrkr.com/5794185" target="_blank">https://zahr-prd-candidate-ada.utshare.utsystem.edu/psp/ZAHRPRDADA/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&amp;Action=U&amp;FOCUS=Applicant&amp;SiteId=2&amp;JobOpeningId=12762&amp;PostingSeq=1</a> jeid-540dff4377b5a549a4689de9c7fe4750</li>

Senior Coordinator-E

Administrative Associate Job ID: 12771 Location: El Paso, TX Full/Part Time: Full Time Regular/Temporary: $RegTemp About UTEP <a href="https://apptrkr.com/get_redirect.php?id=5798706&amp;targetURL=https://www.utep.edu/" target="_blank">About the University of Texas at El Paso</a> UTEP is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve. The University of Texas at El Paso is America's leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 84% of our 24,000 students are Hispanic, and more than half are the first in their families to go to college. UTEP offers 172 bachelor's, master's and doctoral degree programs at the only open-access, top-tier research university in America. <a href="https://apptrkr.com/get_redirect.php?id=5798706&amp;targetURL=https://utepminers.com/" target="_blank">UTEP Athletics Department Overview</a> <a href="https://apptrkr.com/get_redirect.php?id=5798706&amp;targetURL=https://utepminers.com/" target="_blank">The UTEP Athletics Department</a> is dedicated to fostering a competitive and inclusive environment where student-athletes can excel both on the field and in the classroom. As a proud member of Conference USA, UTEP's athletic programs compete at the highest levels of NCAA Division I, offering a wide range of sports, including football, basketball, track and field, soccer, and more. With a rich history of athletic success, UTEP is committed to upholding the traditions of excellence that have made it a standout institution in collegiate sports. The department is not only focused on athletic achievements but also emphasizes the holistic development of its student-athletes, ensuring they graduate with the skills and education necessary to succeed in life beyond sports. Located at the westernmost tip of Texas, UTEP Athletics embodies the spirit of resilience and determination that characterizes the borderland community, making it a key part of the university's mission to serve and uplift the region. Position Information Hiring Department: <a href="https://apptrkr.com/get_redirect.php?id=5798706&amp;targetURL=https://utepminers.com/" target="_blank">UTEP Athletics Department Overview</a> Posting End Date: Open until filled. Hours: 40 hours per week, standard Monday- Friday 8:00am- 5:00pm, flexibility is required on evenings and weekends FLSA status: Non-exempt Earliest Start Date: As soon as possible. Salary: $41,375 annually. Required Application Materials: <ul><li>Resume</li><li>Cover Letter</li><li>List of three references</li></ul> The primary accountabilities are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. A valid driver's license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions. Purpose of Position Summary:Under close supervision and with minimal latitude for the use of initiative and independent judgment this position provides personal clerical and administrative services and assistance. Keeps official records and executes administrative policies determined by or in conjunction with other officials. Note:<a>The primary accountabilities below are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed below. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. A valid driver's license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions.</a> Statement of Duties and Responsibilities: Provides administrative support to the Men's and Women's Basketball programs, reporting to head coaches. Prepares and distributes reports or other communications on a regular schedule. Maintains files, databases, and archives of relevant records. Screens calls and responds to or routes routine inquiries from external or internal sources with appropriate correspondence or other messaging. Schedules and coordinates meetings, travel, and other group activities. May manage expense reporting, invoicing, office supply inventory, or other routine processes Prepares memorandums, disciplinary reports, hiring requests, and purchase requisitions; and gets necessary document approvals; composes, prepares, and proofreads confidential correspondence, reports, and other complex documents; files correspondence and other records. Manages calendars and independently schedules appointments. Acts as a liaison for management by effectively interacting with faculty and campus personnel. May process personnel action paperwork in conjunction with established organizational policies and procedures. Ensures a timely and accurate processing of personnel action paperwork; maintains attendance reports for classified and Administrative and Professional personnel; maintains personnel training files and tracks new and current personnel training; acts as custodian of university documents and records. Processes new appointments or changes in appointments via PeopleSoft system; processes payment vouchers for training or education reimbursements. Tracks work orders and inputs employment data; tracks and ensures employment evaluations satisfy deadlines. Outlines and explains university procedures and policies to supervisory workers, and monitors compliance; assists with budget preparation; creates and maintains database and spreadsheet files. Arranges programs, events, conferences, trainings, and meetings by arranging for facilities (and caterer), issuing information or invitations, coordinating speakers, and controlling event budget; arranges complex and detailed travel plans and itineraries, compiles documents for travel-related meetings, and accompanies supervisor when requested. Oversees temporary and hourly employees or other administrative staff and assigns duties; prepares timecards for payroll runs. Maintains a high degree of confidentiality on all sensitive information this position is privy to. Greets and assists visitors. Complies with all State and University policies. Other duties may be assigned. Supervisory Responsibilities: Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Qualifications Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Minimum Education required:High school diploma or general education degree (GED). Minimum Experience required:Three years related experience to the statement of duties and responsibilities; or equivalent combination of education and experience. Additional Information Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to feel; and reach with hands and arms. The employee is occasionally required to stand; walk; and talk or hear. The employee must regularly be able to lift and move up to 50 lbs. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Internal Control: Employee will practice sound work habits as they relate to internal control responsibilities. The noise level for this work environment is usually moderate. In keeping with its access, excellence and impact mission, The University of Texas at El Paso is committed to an open, diverse, and inclusive learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment. The University of Texas at El Paso is an Equal Opportunity / Affirmative Action Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, or sexual orientation and gender in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee's or prospective employee's right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972. For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at <a href="https://apptrkr.com/get_redirect.php?id=5798706&amp;targetURL=mailto:eoaa@utep.edu" target="_blank">eoaa@utep.edu</a>. To apply, visit <a href="https://apptrkr.com/5798706" target="_blank">https://zahr-prd-candidate-ada.utshare.utsystem.edu/psp/ZAHRPRDADA/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&amp;Action=U&amp;FOCUS=Applicant&amp;SiteId=2&amp;JobOpeningId=12771&amp;PostingSeq=1</a> jeid-4866a98ae670a04792d44ddf20dbf30e

258 Administrative Staff Jobs